How long do I keep pesticide application records in Utah?

At least two years from the date of the application, under Utah Admin. Code R68-7-11(11)(c). Termite structure diagrams are also kept for two years, organized separately for each structure, under R68-7-17.

How soon do I have to record a pesticide application in Utah?

Within 24 hours after the application is made. That is R68-7-11(11)(a).

Do I need the EPA registration number on every record?

Yes. R68-7-11(11)(b)(vi) asks for the brand name, EPA registration number and mix rate of every pesticide applied.

Does my business name have to be on the service record?

Yes. R68-7-16(3)(b) says the business name and business license number must be prominently displayed on service records and service notifications. The record itself must also list the applicator's name, business address and license number.

What do I give a customer before a restricted use application?

Before each application of a restricted use pesticide with a Danger or Danger-Poison signal word, a written statement with your business name, license number and phone, the applicator's name and license number, the date and time, the service type, the brand name and EPA number, and a line to call you for more detail. That is R68-7-16(4).

Can the Utah Department of Agriculture and Food ask to see my records?

Yes. R68-7-11(11)(c) says records must be available for inspection by the department on request, and (11)(d) says they must be furnished in a uniform format.

Utah spray records

Utah pesticide application records: what to keep.

Utah's pesticide rule, R68-7, tells commercial applicators what to write down after every application, how fast, and for how long. Here is each requirement in plain words, with the rule section next to it so you can check it yourself.

Last checked 9 October 2026. A plain summary, not legal advice.

Who this applies to.

The record rule in R68-7-11(11) is written for commercial applicators: if you or your techs apply pesticides for paying customers under a Utah commercial license, it is about you. That covers the usual pest control and lawn care shop, from one truck to many.

The business rules in R68-7-16 apply to the licensed pesticide business and its applicators. Non-commercial and private applicators have their own sections (R68-7-12 and R68-7-13), which this page does not cover. If you are not sure which you are, ask the Utah Department of Agriculture and Food.

What every record must include.

R68-7-11(11)(b) lists nine items. One more, your business name and license number, comes from R68-7-16.

Customer name and addressR68-7-11(11)(b)(i): The person or business you applied the pesticide for.
Application address, if differentR68-7-11(11)(b)(ii): Where the product went down, when that is not the customer's address. A landlord who lives elsewhere is the common case.
Size of the area treatedR68-7-11(11)(b)(iii): Total square footage, or the total size of the area in another unit that fits the job.
Specific target sitesR68-7-11(11)(b)(iv): What you treated: for example the foundation perimeter, eaves, lawn or shrub beds. The rule also names crops, commodities and stored products.
Date and timeR68-7-11(11)(b)(v): When the pesticide was applied, with the month, day and year.
Brand name, EPA registration number and mix rateR68-7-11(11)(b)(vi): For every pesticide applied on the visit, not only the main one.
Total amount appliedR68-7-11(11)(b)(vii): Per location and per application, and the rule says this includes diluted and ready to use (RTU) products.
Purpose, target site and pestR68-7-11(11)(b)(viii): Why you applied it and which pest you were treating, such as ants, spiders or grubs.
Applicator name, business address and license numberR68-7-11(11)(b)(ix): The certified applicator who made the application, your commercial pesticide business address, and that applicator's commercial license number.
Business name and business license numberR68-7-16(3)(b): Not in the record list itself, but a separate subsection says both must be prominently displayed on service records and service notifications.

Record it within 24 hours.

R68-7-11(11)(a) says records "shall be recorded within 24 hours after the pesticide application is made." A record written up at the end of the week does not meet it. The simplest habit is to finish the record before you leave the property.

The rule also says records "shall be furnished in a uniform format" (R68-7-11(11)(d)). It does not spell out the format. Using the same form or app for every application keeps you on the right side of it.

Restricted use products: a written statement first.

R68-7-16(4) applies before each application of a restricted use pesticide with a Danger or Danger-Poison signal word. You, or an employee of your licensed business, give the customer a written statement.

The statement must include

Your pesticide business name, business license number and phone number
The name and license number of the applicator who will make the application
The date and time of the application
The type of service, and the brand name and EPA registration number of the pesticides
A line telling the customer to call your business number for more detail about the product

How to deliver it

Leave it at the residence. At a multi-unit residence, leave it with the property manager or their representative. If management is off site, you may mail it to them, and the rule says the mailed statement goes at least seven calendar days before the application.

Termite jobs: keep a diagram.

R68-7-17 adds to the normal record for termite work. You keep a diagram of the structure treated, with its dimensions and the depth to the footer the foundation rests on. For a treatment after construction, the diagram also shows where termites or termite activity were found.

Keep the diagrams for two years, organized separately for each structure.

How long to keep them, and who can ask.

Application records: At least two years from the date of the application. R68-7-11(11)(c).
Termite diagrams: Two years, kept separately for each structure. R68-7-17.
Training records: Your business also keeps a record of pesticide training and who attended, with agendas and materials kept for two years after an employee leaves. R68-7-16(1)(b).
Who can ask to see them: The Utah Department of Agriculture and Food. Records must be available for inspection by the department on request (R68-7-11(11)(c)). Under R68-7-16(2)(b), not answering the department's request for information within two business days can count as evidence that you did not train or equip your employees.

How RouteVerde handles it.

Records are part of every plan. See pricing.

The technician app asks for each record field on the stop: customer, application address, area treated, target sites, target pests, date and time, brand name, EPA registration number, mix rate, total amount, applicator name and license number, and your business name, address and license number.
A tech cannot complete the stop while any field is missing, and the screen names the missing one. The server runs the same check again before it saves the record.
At 20 hours after the visit started, the tech sees a "record due by" warning, and the office schedule lists the stop as needing its record. At 24 hours the warning says it is overdue.
For a restricted use product with a Danger or Danger-Poison signal word, the tech must confirm the customer received the written statement before the stop can close. The time is saved on the record.
Every service record PDF carries your business name and pesticide business license number.
Product usage reports by date range, product, EPA number and technician, as CSV or PDF.

Not built yet: termite structure diagrams. Keep those in your own files for now.

Utah record questions.

How long do I keep pesticide application records in Utah?: At least two years from the date of the application, under Utah Admin. Code R68-7-11(11)(c). Termite structure diagrams are also kept for two years, organized separately for each structure, under R68-7-17.
How soon do I have to record a pesticide application in Utah?: Within 24 hours after the application is made. That is R68-7-11(11)(a).
Do I need the EPA registration number on every record?: Yes. R68-7-11(11)(b)(vi) asks for the brand name, EPA registration number and mix rate of every pesticide applied.
Does my business name have to be on the service record?: Yes. R68-7-16(3)(b) says the business name and business license number must be prominently displayed on service records and service notifications. The record itself must also list the applicator's name, business address and license number.
What do I give a customer before a restricted use application?: Before each application of a restricted use pesticide with a Danger or Danger-Poison signal word, a written statement with your business name, license number and phone, the applicator's name and license number, the date and time, the service type, the brand name and EPA number, and a line to call you for more detail. That is R68-7-16(4).
Can the Utah Department of Agriculture and Food ask to see my records?: Yes. R68-7-11(11)(c) says records must be available for inspection by the department on request, and (11)(d) says they must be furnished in a uniform format.

Sources.

Checked 9 October 2026. The rule sections were read as amended effective 7 September 2022.

This is a plain summary, not legal advice. Confirm with the Utah Department of Agriculture and Food pesticide program.The program's listed phone number is (801) 982-2300. Rules change, so check the current text before you rely on any one line here.

Records that are complete before the truck leaves.

Moving from other software? See how switching works. Curious where the records are kept? Read about security and privacy.